Submitting Records

You can submit your records online (preferred), by email or on paper.

1. Online Recording

This is the preferred method of submitting records. There are several ways to do this.

a. iRecord

The BDS dragonfly dataset is stored at the UK Biological Records Centre (BRC), where the iRecord wildlife recording site was developed. It is a site for managing and sharing your wildlife records and is most useful for entering records at home via a computer. After review, dragonfly records go straight into the BDS database housed by BRC, and thence to the NBN Gateway for public viewing.

NOTE: Please ensure that you use the BDS recording form to submit your dragonfly records. This can be found by selecting the RECORDS menu, then ACTIVITIES. You need to select the star to add the BDS form to your favourites. If you fail to add the form as a favourite it will not let you use it to enter records.

b. iRecord Dragonfly app NEW!

This smartphone and tablet app was designed by BRC in conjunction with the BDS. It allows recorders to enter dragonfly records in the field (reception permitting) or at home. You can submit either single records or multiple sightings, as well as recording abundance and different life stages. It also incorporates an identification guide. Download the app.

2. Spreadsheet

If you have many records to submit, you can put these into a Microsoft Excel spreadsheet and email it to the relevant Vice-county Recorder.

Yorkshire Recorders are as follows:-
VC61 – Martin Roberts – vc61@yorkshiredragonflies.org.uk
VC62 – Keith Gittens – vc62@yorkshiredragonflies.org.uk
VC63 – Alistair McLean – vc63@yorkshiredragonflies.org.uk
VC64 – Tom Hubball – vc64@yorkshiredragonflies.org.uk
VC65 – Keith Gittens – vc65@yorkshiredragonflies.org.uk

You can use a specific dragonfly-recording input facility known as ‘Species Recorder’ (download Species Recorder; unzip the folder and read the guidelines document). Alternatively, records can be exported from various wildlife recording programs in spreadsheet or csv format.

Please use the following headings in this sequence (headings in bold are essential information):

Recorder (you)
Determiner (whoever made the identification)
Locality (name)
Grid Reference (OS, ideally at least 6-figure)
VC number (Vice-county as in the list of Dragonfly Recorders)
Date (dd/mm/yyyy)
Record Type (usually a Field Record)
Species Name (English or scientific)
Ad (total number of adults)
Co (number of copulating pairs)
Ov (number of ovipositing females)
La (number of larvae)
Ex (number of exuviae)
Em (number of newly-emerged adults)
Site List (insert 1 if the record is from a complete list of species at the site on that day).

Each entry in columns Ad to Em should include either:

+ present but not counted;

N, where N is the total number counted; or

An abundance code: A (1), B (2-5), C (6-20), D (21-100), E (101-500), F (501 or more).

3. On paper

If you prefer ,you can still send paper records to the relevant Dragonfly Recorder (pdf file, last updated 13th October 2015).

You can send your records in a letter, including the details listed above) or use Odonata Recording Cards (downloadable pdf file). A Guide to the Recording Card (downloadable Word document: 35Kb) will help with completion.

Dragonfly Recording Network

The BDS Dragonfly Recording Network has a network of Dragonfly Recorders (also known as Vice-county Recorders) throughout Britain, each one covering a specific area, typically a county or a part of one (a ‘Vice-county’). These skilled volunteers oversee the collation, validation and verification of records for their area. As all records need to be verified, records entered online will be sent automatically to the appropriate Dragonfly Recorder for checking.